3 Tips to Consider Before Your Next Zoom Meeting

The global pandemic has certainly brought about many new changes to our lives. It has especially affected how we work. More people are working from home and are being introduced to different ways of communicating.

Many of us have used some form of video conferencing by now for business meetings, chats with co-workers, and seminars. Although these communication tools are convenient, they aren’t perfect, and neither are the people who use them!

If you haven’t experienced an embarrassing or awkward Zoom moment by now, consider yourself fortunate. But for those who would like to make a greater effort to avoid these kinds of moments in the future, here are a few tips that can prove to be useful.

1. Get familiar with your video conferencing platform

For those who use video conferencing regularly, this may not be a problem. But for those who use it less frequently, it can be easy to get in a habit of only using it when needed.

The problem?

You may never really learn how it works. This can result in having issues logging into the meeting properly and being unable to participate or give your full attention to what is being said.

What can you do to get more acquainted with your video conferencing platform?

Practice! Put aside some time to learn how to log into meetings properly and what to do once you’re logged in. You can start your own video conferencing meeting and play around with the settings and basic functions to see how they work.

By doing this, you can get a better understanding on how your video conferencing platform works and get more out of the meetings that you attend.

2. Dress for success

Working from home has given many people the freedom to dress however they want for work. This has led to some people dressing more casually during their working hours.

The problem?

That last minute Zoom meeting that catches you by surprise. This can only lead to two outcomes. You can make a mad dash for your closet and scramble to put together a decent outfit.

The other option is to not go on camera at all. This option does work at times. Still, we are all human. It’s quite possible to accidentally turn on our camera instead of muting/unmuting ourselves, giving everyone at that meeting a glimpse of ourselves in our jammies.

A good solution to this problem is to always dress up for work. It’s tempting to want to dress comfortably. However, dressing up ensures that you will always be ready for the camera and can help you feel better about yourself and your workday.

3. Use that mute button

I know that this sounds like basic advice, but you’d be surprised at how often people forget to mute themselves. All you have to do is go on the internet and you can find several embarrassing stories of people forgetting to unmute themselves while in a video conferencing business meeting.

Unless you are the one doing all of the talking, the best thing to do is to mute yourself when you are done speaking. Consider doing this every time you are done talking.

Even if you are completely silent, you never know when your spouse/child will say or do something in the next room that everyone can hear.

Muting yourself when you are done speaking can help lessen the chances of an embarrassing moment and can give you some peace of mind.

Whether we like it or not, video conferencing is here to stay. I hope that these tips can help you to get more comfortable with using it both now and for years to come! 🟧